Creating a Comprehensive New Bookkeeping Client Checklist

However, doing so means that you will spend significantly less time on data entry and will provide more efficient and accurate bookkeeping services. The bank feeds provide examples of key journal entries a complete picture of the transactions in the bank, although they need to be reviewed for accuracy through regular reconciliations. Start by collecting all your client’s financial data, including past accounting software files, spreadsheets, bank statements, invoices, and expenses. Ensure all of their financial data is accurately migrated or converted to your client’s QuickBooks Online account. You can access accounts, previous accounting systems, and inventory records through the communications system. Knowing the taxation and reviewing previous invoices, financial statements, or documents can also be easier.

Free Accounting Client Onboarding Checklist

If you’re taking over existing clients on QuickBooks, they might already have their books set up and running, and you’ll be stepping into a well-oiled machine. Implementing a clear client communication strategy will ensure effective client relationship management and help you build trust with your clients. Contact us to learn more about the best tool to make your onboarding process easier. Gathering information, assigning work to other employees and departments, and keeping track of deadlines through this software is a breeze.

The 6-step client onboarding checklist (with template)

1. This step also includes accessing the most recent account reconciliations to get a better overview of the financial health of the company.
2. Quickbooks permits the connection of multiple bank and credit card accounts, streamlining the tracking of transactions.
3. In addition to setting expectations around response times, it helps to establish communication channels right from the start.
4. If they’re a new business, you’ll want to ensure that they get going on the right foot.
5. If you want to streamline your workflow even more, you can automate your client onboarding.

From setting up accounts to customizing templates, this checklist covers it all, making financial management a breeze. Check out the FAQs below for additional guidance on using the Quickbooks New Client Checklist effectively. Getting a new client in a competitive market takes a lot of work and dedication.

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A signed contract is the first document required for your working relationship to begin. The contract should include details on the scope of your arrangement, and a complete, signed copy should live in your client file, ready to reference if needed. Onboarding is also when the client gets connected with your team, so it’s essential that everyone within your firm makes a good first impression as well. That’s when they get to see you “walk the walk” from your initial sales pitch. Yes, Quickbooks allows you to import data from various formats, making it easy to transition from other accounting systems.

Similar to your methods for computing depreciation legal onboarding tasks, your financial steps might vary based on the client. For example, you likely have your own accounting or invoice software to manage, but you might need to work within your client’s payment platform of choice. Your customer onboarding process will vary a bit in this step of the template, depending on who holds the contract.

Establish user access and permissions:

You could also schedule meetings with your client to provide reports on the accounting process. However, once your employees get the hang of the onboarding process, it’s just a matter of adjusted balance definition time before you begin attracting more clients because of your professional approach. The Quickbooks New Client Checklist is a fundamental tool for efficiently managing your clients’ financial affairs.

Sometimes, your client’s company has an NDA or contract from the legal team that they want you to sign. If that’s the case, you have to wait for the client to initiate this step—or nudge them to do so. This step can also include discussion about whether QuickBooks managed payroll services are right for the business. The onboarding process is a client’s first chance to get to know your business properly. Being onboarded with a standardised process from start to finish helps to build your clients’ confidence in your business, saves time and keeps things moving. For the purposes of this article, onboarding is defined as the process of bringing a new client on board, incorporating training and orientation.